Job Description

Job Summary

The Recruiting Coordinator supports the organization’s recruiting and hiring activities by coordinating interviews, maintaining candidate records, communicating with candidates and hiring teams, and assisting with pre-employment processes. This mid-level position requires prior recruiting coordination experience, strong organizational skills, and the ability to independently manage multiple open positions and competing priorities.

Key Responsibilities

• Coordinate phone, virtual, and in-person interviews between candidates, recruiters, and hiring managers.
• Manage complex interview schedules, including panel interviews, schedule changes, and candidate travel arrangements when required.
• Serve as a primary point of contact for candidates throughout the interview and pre-employment process.
• Maintain accurate candidate and requisition information within the applicant tracking system.
• Assist recruiters with job postings, candidate screening, interview preparation, and recruitment-related documentation.
• Prepare and distribute interview schedules, candidate materials, offer documents, and hiring communications.
• Coordinate background checks, employment verifications, drug screenings, reference checks, and other pre-employment requirements.
• Monitor candidates’ progress through the hiring process and follow up on outstanding actions or documentation.
• Support new-hire onboarding by coordinating start dates, orientation details, system access, and required paperwork.
• Generate recruiting reports and track metrics such as open positions, interview activity, time-to-fill, and candidate status.
• Maintain confidentiality of candidate, employee, and organizational information.
• Identify opportunities to improve recruiting processes, candidate communication, and scheduling efficiency.
• Provide guidance and support to junior coordinators when needed.
• Ensure recruiting activities comply with company policies and applicable employment laws.

Minimum Education & Experience Requirements

• Associate degree in Human Resources, Business Administration, or a related field required; bachelor’s degree preferred.
• One to five years of recruiting coordination, talent acquisition, human resources, or administrative experience.
• Experience coordinating interviews and supporting multiple recruiters or hiring managers.
• Prior experience using an applicant tracking system and maintaining recruiting data.
• Experience supporting high-volume or multi-position recruiting is preferred.

Special Requirements

• Ability to maintain strict confidentiality and appropriately handle sensitive information.
• Ability to work independently, prioritize assignments, and meet established deadlines.
• Occasional flexibility outside normal business hours may be required to accommodate interviews or hiring needs.

Knowledge, Skills, and Abilities

• Strong interview scheduling, calendar management, and organizational skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to maintain accurate records.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
• Working knowledge of applicant tracking systems and recruitment platforms.
• Understanding of recruiting workflows, candidate management, and pre-employment processes.
• Ability to manage multiple open positions, candidates, deadlines, and competing priorities.
• Strong customer service skills and the ability to provide a professional candidate experience.
• Ability to collaborate effectively with recruiters, hiring managers, HR professionals, and external vendors.
• Sound judgment, professionalism, adaptability, and problem-solving skills.

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